According to Microsoft, "For any user that reaches at least 90% capacity of their 25 TB of OneDrive storage, additional cloud storage will be provided as 25 TB SharePoint team sites to individual users. The organization simply needs to have consumed 90 percent of its existing capacity, and then open a support case with Microsoft to request additional capacity. Incidentally, an organization can get even more storage space if necessary. In some situations, an administrator may wish to set a limit that is far less than 25TB per user in the interest of not exceeding the organization's available backup capacity. As such, you have to consider how you are going to be able to back up all of that data. One thing to keep in mind, however, is that 25TB per user is a lot of space. If OneDrive for Business has been filled to at least 90 percent capacity, then Microsoft will give you quite a bit of extra storage space - up to 25TB per user. If an organization needs more than 5TB of storage per user, it can open a support case with Microsoft to request additional storage capacity. However, it is sometimes possible to get even more space. You can find Microsoft's documentation for this procedure here.īecause Microsoft allows organizations with five or more Office 365 users and a qualifying plan to increase their OneDrive for Business storage limit to 5TB, it would be easy to assume that 5TB is the upper per-user storage limit. You can go as high as 5,120GB (5TB) per user. All you have to do is open the OneDrive Admin Center, go to the Storage tab and change the value listed in the Default Storage field. However, for organizations with a qualifying plan and at least five users, the default limit can be increased to 5TB per user relatively easily. If an organization's subscription covers fewer than five users, then this 1TB limit cannot be exceeded. After that, things can get a little bit confusing.įor most of the plans that I have not specifically mentioned, there is a default limit of 1TB per user. Microsoft sets a 2TB cap on the Office 365 Enterprise F1 subscription. Office 365 Nonprofit Business Essentials.
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According to Microsoft documentation, the full list of plans that are subject to the 1TB limit includes:
This includes some of the business and nonprofit subscriptions, as well as ProPlus, Enterprise E1 and Government G1.
So how much One Drive for Business space can you give your users? The answer is that it depends.Īs a general rule, the less expensive Office 365 plans are subject to a 1TB limit.
However, the Default Storage field is editable, and the "What's the Maximum" hyperlink beneath the Default Storage field would seem to suggest that maybe 1TB is not a hard limit. Figure 1: The storage configuration screen for OneDrive for Business doesn't give you a lot of options.Īs you look at the image above, you will no doubt notice that the default storage limit is set to 1TB (1,024GB) per user. There is also a setting you can use to specify how long a user's OneDrive for Business data should be retained after that user's account is marked for deletion. If you look at Figure 1, you can see that this screen lets you set a default storage limit that collectively applies to all of your users. Have you ever noticed that the OneDrive for Business storage configuration screen is kind of bare-bones?
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